On occasion, the coaches/ team admins who are using the EventBeacon rostering tool (especially for the first time) encounter technical difficulties.  Usually, a small fix to the submitted template can ensure a clean upload. 

Certain information is required to upload a team roster:

• Required Columns:
  • First Name (Athlete)*
  • Last Name (Athlete)*
  • Athlete Email*
  • Grad Year*
  • Jersey (not required, highly encouraged) 
• Optional Columns:
  • Position
  • Guardian 1 Email
  • Guardian 2 Email
  • Phone Number
  • Committed?

Often times, the event operator can fix these errors and re-submit the file.  

When you receive a help message from a team admin/ coach, follow these steps to submit their roster:

1. If the coach experiencing errors has not provided the template they attempted to upload, please have them send it to you.

2. Once you are able to view the template, ensure all required information is present. If missing an email, grad year, etc: ask the individual to finish filling out the file.

3. Next, check the spelling of columns.  The positions must be spelled correctly and in the accepted positions list (see below for list in each sport).  Same goes for the grad year.  All emails must have a .com/.edu/etc at the end. 

4. Once the data has been fixed, it is now time to re-upload the team roster.  

5. To do so, you will need to add 2 columns to the existing file.  (Event Team Name and Gender)

6. Once the two columns are added and filled in, download the file as a csv. 

7. Login to the EventBeacon Admin System (EBAS): https://admin.eventbeacon.com/resources/events

8. Go to the event, then select the athletes tab, select the blue "Manage" button, and click "Import Roster"

9. Select the csv you just downloaded.

10. Ensure all columns match up.  If there is an error, you will see a red error message pop up next to the column name. 

11.  If no errors exist, click "Continue"

12. Click "Import", then "Finish Import"

13. Once loaded, the roster will be imported. 

14.  You can ensure the roster is imported by searching for the team name in the Teams Tab and looking at "# of Athletes"

Accepted Values

Grad Year

• 2025
• 2026
• 2027
• 2028
• 2029
• 2030

Jersey Number

• Must be numeric value

Position (Soccer):

• Forward
• Midfield
• Defense
• Goalkeeper

Position (Lacrosse):

• Attack
• Midfield
• Defense
• Goalie
• Center
• Draw Specialist
• Long Stick Midfield
• Face Off Specialist

Position (Softball/Baseball)

• 1B
• 2B
• 3B
• SS
• C
• P
• CF
• RF
• LF
• INF
• OF
• UTL

Position (Volleyball)

• Defensive Specialist
• Libero
• Middle Blocker
• Opposite / Right Side
• Outside Hitter
• Setter

Position (Ice Hockey)

• Right Wing
• Left Wing
• Center
• Right Defense
• Left Defense
• Goaltender

Position (Basketball)

• Point Guard
• Shooting Guard
• Small Forward
• Power Forward
• Center

Committed?

• Yes
• No