The EventBeacon Rostering Tool allows teams and athletes to easily roster for an event. Once an athlete rosters for an event, they will show up in the EventBeacon Admin System and on EventBeacon. 

This article will detail how an acceptable roster must be formatted, and what the accepted values are for each column on your spreadsheet.

Formatting Your Roster

There is specific data and corresponding acceptable fields that you will want to include on your roster. Fields marked with a (*) are required in order for the spreadsheet to be accepted:

• Required Columns:
  • First Name (Athlete)*
  • Last Name (Athlete)*
  • Primary Email*
  • Graduation Year*
  • Jersey Number*
• Optional Columns:
  • Position
  • Committed
  • Guardian Email
  • Guardian Email 2
  • Phone Number

All athlete data can be inserted into the spreadsheet in a couple ways:

1. Individually filling out each cell by typing in the information or selecting a value from the dropdown.
2. Pasting the information into the spreadsheet. This can be done on a cell by cell basis, by pasting entire rows/columns, or by pasting an entire table of data.
3. A combination of the above two methods.

Note: Make sure there are no extraneous rows between student-athlete rows. 

If you receive errors after entering information into a cell on the spreadsheet, you are able to hover over the highlighted red cell to see exactly what needs to be corrected.

Accepted Values

When inputing your roster into the spreadsheet some fields are limited to drop down options only. These fields include Grad Year, Position, and Committed. Below are the values present in those dropdown fields, as well as the values any pasting into the spreadsheet from your own file will be autocorrected to.

Email

• An email can only appear ONCE per athlete. The rostering system does not allow the same email to provided for both the primary email and the guardian email. If an athlete only has one email email contact (personal or guardian), set it as the primary email.
• Make sure there are no duplicate emails across athletes. The rostering system does not allow multiple athletes to have the same email.

Grad Year

• 2022
• 2023
• 2024
• 2025
• 2026
• 2027
• 2028
• 2029
• 2030
• 2031
• 2032

Jersey Number

• Must be a numeric value

Positions: Please only input (1) position value per athlete. Student-athletes can add additional positions via their SportsRecruits profiles.

Position (Soccer):

• Forward
• Midfield
• Defense
• Goalkeeper

Position (Lacrosse):

• Attack
• Midfield
• Defense
• Goalie
• Long Stick Midfield
• Face Off Specialist
• Short Stick Defensive Midfielder

Position (Softball/Baseball)

• 1B
• 2B
• 3B
• SS
• C
• P
• CF
• RF
• LF
• INF
• OF
• UTL

Position (Volleyball)

• Defensive Specialist
• Libero
• Middle Blocker
• Opposite / Right Side
• Outside Hitter
• Setter

Committed?:

• Yes
• No

If you need assistance making corrections or additions to your roster, fill out the form here and our team will be happy to assist. 

Why EventBeacon?

EventBeacon provides a superior event experience for both coaches and event administrators alike, while empowering student-athletes to take control of their recruiting experience. With access to all relevant student-athlete recruiting information in the app, coaches are able to efficiently and effectively evaluate players on-site. Similarly, event administrators are able to utilize the software to generate a coaches book in seconds, while also being able to make any roster or event changes immediately visible to coaches. The more efficient the coach’s experience, the more exposure for athletes, and the more exposure for athletes, the more successful an event. Available in the app store today!