The EventBeacon Rostering Tool allows teams to easily roster for an event. Once an athlete is rostered for an event, they will show up in the EventBeacon Admin System and on EventBeacon. Event administrators, club coaches, and athletes are provided with a streamlined, hassle-free way to roster for events that are partnered with EventBeacon.

When you click into your event rostering link, there will be a main landing page. If you have staff access to a club or high school SportsRecruits account, you can import athletes directly from the platform by following the steps below.  If you do not have staff access to a club or high school SportsRecruits account, select 'create a roster from scratch' and follow the steps outlined here.

Once your roster is uploaded, you will have full control over any changes to athlete information, which will be immediately visible to coaches through the EventBeacon app.

Rostering Your Team for an Event

If you have staff access to a club or high school SportsRecruits account, rostering your team for an event is easy!

Navigate to the event rostering link, choose a team to roster, then log into your account by selecting 'Import athletes from SportsRecruits'. You will then be able to import club teams and individual athletes using the search bar. To add teams/athletes to your event roster:

1. Type in the name of the team or athlete you want to add, and click the “+Add” button next to their name. *you will need to manually add jersey numbers
2. Once you have added all desired teams/athletes and made any necessary edits, review the roster and click 'continue'. *any roster edits made will be reflected only within the event you are submitting to

3. Optionally add any coaches as another point of contact for your roster submission. To do so, click the green '+ Add New Row' button.

4. Final Review. Double-check that all information for your roster is accurate and select 'Finalize Roster' to submit.

5. All set! To save a copy of your roster submission to use for future events, click 'Download My Roster'.

Adding Additional Athlete(s)

When importing a team from SportsRecruits, you are still able to make changes to individual athletes on the roster. To edit an imported athlete’s jersey and position, click the respective box or dropdown. To add additional athletes not on the imported team, simply type their name in the search bar and click '+ Add'. To remove athletes from the roster, click on the trash can icon on the left hand side of that athlete’s information line.

For more information on required fields & accepted values click here.

Note: Once a roster is submitted, you will not be able to go back and make edits. If you need assistance making corrections to your roster, fill out the form here and our team will be happy to assist. 

Coaches Books and Athlete Lists

Creating a coaches book, in addition to being incredibly time consuming when done manually, is often outdated soon after (or even before) an event starts, as roster/location/scheduling changes are common. With EventBeacon, all athlete information is pulled from players’ SportsRecruits profiles and verified by us to make sure it is accurate and up-to-date. This means that players are able to edit the information on their profile as many times as they’d like before an event, and these changes will be updated and reflected in the coaches book in real time.

Why EventBeacon?

EventBeacon provides a superior event experience for both coaches and event administrators alike, while empowering student-athletes to take control of their recruiting experience. With access to all relevant student-athlete recruiting information in the app, coaches are able to efficiently and effectively evaluate players on-site. Similarly, event administrators are able to utilize the software to generate a coaches book in seconds, while also being able to make any roster or event changes immediately visible to coaches. The more efficient the coach’s experience, the more exposure for athletes, and the more exposure for athletes, the more successful an event. Available in the app store today!