The EventBeacon Rostering Tool allows teams to easily roster for an event. Once an athlete is rostered for an event, they will show up for college coaches in EventBeacon. Event administrators, club coaches, and athletes are provided with a streamlined, hassle-free way to roster for events that are partnered with EventBeacon.
Rostering Your Team for an Event
- Navigate to the rostering link provided by the event partner and/or SportsRecruits
- Find your team from the list. (Use the search bar if needed). Note: The below process will need to be completed for each team individually.
- Click Add Athletes
- Click Start Rostering
- Choose how you would like to submit your roster.
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To add athletes manually, select 'Create a roster from scratch' and proceed to step 3.
- Select this option if you do not have a staff login to a club or high school SportsRecruits account. (If an athlete has an existing account it will be linked regardless of submission method)
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To import athletes from SportsRecruits, select 'Import athletes from SportsRecruits' and follow the steps here.
- Only select this option if you have a staff login to a club or high school SportsRecruits account.
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To add athletes manually, select 'Create a roster from scratch' and proceed to step 3.
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- If you selected 'Add athletes manually' - see below for instructions on how to paste and/or directly type in your roster data.
- If you selected 'Import athletes from SportsRecruits' - click here
Note: For either rostering option, progress will NOT automatically be saved if you exit the rostering tool. Click 'Export-in-progress-roster' to save a copy of your data for later.
Add Athletes Manually
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Build your roster.
- Fill out your contact information and press submit
- To paste your roster:
A. Copy your data from your source document. (If you are doing so for multiple columns, make sure your columns are in the correct order before copying.)
B. Paste your data.
-To paste across multiple rows/columns> click the box you would like to begin with (i.e the top lefthand corner) and then select CTRL + V (CMD + V on Mac) on your keyboard to paste your data.
-To paste within a single box> double click the box and then select CTRL + V (CMD + V on Mac) on your keyboard to paste your data.
To type in directly:
A. Double click within a box to type or to select an option from the drop down fields.
4. Correct any errors. Note: A cell highlighted in red indicates an error. Hover over a cell for more information on how to correct the error.5. Once you have added all desired athletes and made any necessary edits, review the roster once more and click 'Continue' to finalize your roster.
6. Optionally add any coaches as another point of contact for your roster submission and click 'Continue'.
7. Final review. Double-check that all information for your roster is accurate and click 'Finalize Roster' to submit.
8. All set! To save a copy of your roster submission to use for future events, click 'Download My Roster'.
Required Information
The following information is required for each athlete on your roster:
- First Name (Athlete)*
- Last Name (Athlete)*
- Primary Email*
- Graduation Year*
- Jersey Number*
The following information is optional for each athlete on your roster:
- Position
- Committed
- Guardian Email
- Guardian Email 2
- Phone Number
For more information on required fields & accepted values click here.
Note: Once a roster is submitted, you will not be able to go back and make edits. If you need assistance making corrections to your roster, fill out the form here and our team will be happy to assist.
Coaches Books and Athlete Lists
Through EventBeacon, all athlete information is pulled from players’ SportsRecruits profiles and verified by us to make sure it is accurate and up-to-date. This means that players are able to edit the information on their profile as many times as they’d like before an event, and these changes will be updated and reflected in the coaches book in real time.
Why EventBeacon?
EventBeacon provides a superior event experience for both coaches and event administrators alike, while empowering student-athletes to take control of their recruiting experience. With access to all relevant student-athlete recruiting information in the app, college coaches are able to efficiently and effectively evaluate players on-site. Similarly, event administrators are able to utilize the software to generate a coaches book in seconds, while also being able to make any roster or event changes immediately visible to coaches.
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