The EventBeacon Field Tab allows Event Administrators to organize and manage the schedule for their events by assigning each game a location. After the initial import, field information can be updated or changed as needed. As an Event Administrator, you are given the option to either import your complete list of event fields or add fields individually.
This article will detail how to use the Fields tab to import your list of fields and manage any updates leading up to and on-site at the event. Please note, fields can also be automatically added when completing an initial schedule import.
When you first navigate to the empty fields tab, you are given the option to "Create" or toggle to the blue "Manage Fields" tab and select "Upload Fields." The CSV is provided below this option and can also be found here.
The location column refers to the venue. Many events have multiple venues with a bunch of fields at each. Assigning a location to each field allows college coaches to filter the schedule in the EventBeacon App by location/venue.If you have duplicate field name across multiple locations (i.e. a Field 1 at Location A and a Field 1 at Location B) best practice is to include the Location in the name column as well. This will eliminate any confusion on the game schedule in the EventBeacon App.
Simply download the CSV template, fill out the field name and location and upload! After the initial upload you are able to import additional fields, update field information, and remove fields as needed. The steps for each of these are outlined in further detail below.
Adding Fields Individually
In addition to importing an entire field list, you are able to manually add fields individually. To do so, click the blue “Manage Fields” drop down menu in the upper right corner of the dashboard and select “Add Field”. This will take you to a form where you can fill out the information, as shown below:
Updating Field Information
Field Information (Name, Location) can be edited so that you can stay on top of any last-minute changes that happen before or on-site at an event. These edits will be visible to coaches on the EventBeacon app, keeping them in the loop. To do this, click the pen and paper icon to the right of the field you want to edit.
There will be some scenarios where data does not need to be edited, but removed entirely. You are able to select multiple fields at a time and erase the data for that column by clicking the white box to the left of each field name. Once you have selected the correct fields, you can choose to remove them by clicking on the trash icon as shown below:
Bulk Updating Fields
Field information can be bulk updated through the admin system. To bulk update this information all you need to do is download the already uploaded CSV, edit any of the information you would like to update and re-import the CSV. You can download the available CSV by choosing the "Download CSV" option in the upper right hand corner of the dashboard.
Once all edits have been made to the CSV, you can choose "Manage Fields" and "Upload Fields" to re-import your updated field information.
EventBeacon provides a superior event experience for both coaches and event administrators alike, while empowering student-athletes to take control of their recruiting experience. With access to all relevant student-athlete recruiting information in the app, coaches are able to efficiently and effectively evaluate players on-site. Similarly, event administrators are able to utilize the software to generate a coaches book in seconds, while also being able to make any roster or event changes immediately visible to coaches. The more efficient the coach’s experience, the more exposure for athletes, and the more exposure for athletes, the more successful an event.