The EventBeacon Teams Tab allows Event Administrators to import, organize and manage the teams for their events. After the initial import, all team information can be updated or changed as needed. As an Event Administrator, you are given the option to either import your complete list of teams or add teams individually.
This article will detail how to use the Teams tab to import your teams and manage any updates leading up to and on-site at the event.
Uploading Event Teams
Once you have gathered the following required information for each team participating in your event, you are able to upload all team data via a CSV.
- Division (If Applicable)
When you first navigate to the empty teams tab, you are given the option to "Create" teams individually or toggle to the blue "Manage Teams" tab and select "Upload Teams." The CSV is provided below this option and can also be found here.
You simply have to download the CSV template, fill out the required team information and upload!
After the initial upload you are able to import additional teams, update team information, and remove teams as needed. The steps for each of these are outlined in further detail below.
Reminder: Team names used should be as detailed & unique as possible. You will often have multiple teams with the same name across different divisions. For example, STEPS Blue may have three teams - one in the 2021, 2022, and 2023 division. Be sure to import three unique teams in these situations. Teams cannot be assigned to more than one division. Your CSV should reflect the format shown below:
Adding Teams Individually
In addition to importing a list of teams at once, you are able to manually add teams individually. To do so, click the blue “Manage Teams” drop down menu in the upper right corner of the dashboard and select “Add Team”. This will take you to a form where you can fill out the team's information, as shown below:
Updating Team Information
Team information (Name & Division) can be edited so that you can stay on top of any last-minute changes that happen before or on-site at an event. These edits will be visible to coaches on the EventBeacon app, keeping them in the loop. To do this, click the pen and paper icon to the right of the team you want to edit.
There will be some scenarios where data does not need to be edited, but removed entirely. You are able to select multiple teams at a time and erase the data for that column by clicking the white box to the left of each teams' name. Once you have selected the correct teams, you can choose to remove them by clicking the trash icon as shown below:
Bulk Updating Team Information
Team information including team names and divisions can be bulk updated through the admin system. To bulk update this information all you need to do is download the already uploaded CSV, edit any of the information you would like to update (keeping the "id" column the same) and re-import the CSV. You can download the available CSV by choosing the "Download CSV" option in the upper right hand corner of the dashboard.
Once all edits have been made to the CSV, you can choose "Add New" and "Upload CSV" to re-import your updated team information.
EventBeacon provides a superior event experience for both coaches and event administrators alike, while empowering student-athletes to take control of their recruiting experience. With access to all relevant student-athlete recruiting information in the app, coaches are able to efficiently and effectively evaluate players on-site. Similarly, event administrators are able to utilize the software to generate a coaches book in seconds, while also being able to make any roster or event changes immediately visible to coaches. The more efficient the coach’s experience, the more exposure for athletes, and the more exposure for athletes, the more successful an event.